However, it’s necessary to avoid the negative consequences that result from not complying with prevailing wage and certified payroll laws. First, you can fill out form WH-347 and submit it to the Department of Labor. Second, you can submit your own weekly payroll report and statement of compliance so long as they contain all the required information about you and your workers.
The top part has an O for overtime and the S refers to straight time. If the contract you’re reporting on is subject to the Contract Work Hours Standard Act, enter hours over 40 per week as overtime. While using form WH-347 is optional, submitting the required payroll information is mandatory.
Column 1 – Name and Individual Identifying Number of Worker:
Even if the government isn’t funding the entire contract, certified payroll reporting can apply. The same laws that require you to pay prevailing wages also require the submission of weekly certified payroll reports. These reports show that you’re complying with the law and serve as a record of your compliance efforts.
- But if you land one as a contractor or subcontractor, you may be required to submit certified payroll records.
- Certified payroll doesn’t apply to salaried employees in certain positions.
- In Section 9, enter the net earnings for the week for each employee.
- Executive, administrative, or professional positions are usually exempt.
Fringe benefits, such as health insurance and retirement plans, must also meet these requirements. Certified payroll comes from the Davis-Bacon Act, which was passed by Congress in 1931 to protect workers from low hourly wages. Standard payroll software is not https://www.bookstime.com/ set up to handle the unique aspects of certified payroll. Even most payroll software that claims to be able to handle certified payroll only creates an export. This does not help reduce mistakes, it simply creates a file that makes reporting a bit easier.
Project Information
Once you start, you must submit a report for every week through the end of the project. If work is paused, you still have to submit a non-performance report so that at the end of the project, there is a continuous record of every week’s pay or non-work. Certified payroll does not apply to salaried workers in executive, administrative, or professional positions. Certified payroll is for on-site workers whose primary duties include manual and physical labor. Automated payroll services and software like QuickBooks Payroll can help you run payroll faster and more accurately. You can also use built-in payroll tools to create a certified payroll report.
However, creating and submitting a certified payroll report is an added step for those who work on construction projects. If you submit certified payroll reports via Form WH-347, you’ll need to include basic payroll data, like each worker’s name, Social Security number, and tax withholding information. This is where you enter the gross amount earned on the project that is being reported on. If you’re filling the form out online, it will calculate the gross amount based on the information you’ve entered, including the hours worked and rate of pay.
What to Include in a Certified Payroll Report
A state apprenticeship agency that the Department of Labor recognizes also counts. Certified payroll reports cover projects how to report salaried employees on certified payroll that build, alter, or repair public buildings. Public works include structures for public use, like schools and highways.